Quick Steps on How to Recall an Email in Outlook
In today’s fast-paced digital world, it’s not uncommon to hit the send button only to immediately regret your choice of words or realize you made a mistake. But fear not! If you’re an Outlook user, there’s a handy feature that allows you to recall or replace that ill-fated email. In this section, I’ll guide you through the quick steps to recall an email in Outlook, giving you a chance to correct any errors or change your message before it’s too late.
Key Takeaways:
- To recall an email in Outlook, ensure you and your recipients are using Microsoft Exchange or Microsoft 365 within the same organization.
- Navigate to the Sent Items folder and open the message you want to recall.
- Select the option to recall the message and choose whether to delete unread copies or replace it with a new one.
- You can choose to be notified of the recall’s success or failure for each recipient.
- Click OK to complete the recall process.
How to Recall an Email in Outlook: Step-by-Step Guide
To recall an email in Outlook, you can follow these simple steps:
- Open the Sent Items folder in Outlook.
- Select the email message that you want to recall.
- Open the email message in a new window by double-clicking on it.
- Go to the “Message” tab in the top menu.
- Click on the “Actions” button in the “Move” group.
- Choose the “Recall This Message” option from the dropdown menu.
- A pop-up window will appear with two options: “Delete unread copies of this message” or “Delete unread copies and replace with a new message”.
- Select your preferred option.
- Click “OK” to complete the recall process.
If you choose to replace the message, a new email window will open for you to compose the revised message. Once you are done, click “Send” to send the revised message to the recipients.
It’s important to note that the recall feature in Outlook only works if both you and the recipient are using Microsoft Exchange or Microsoft 365 within the same organization. Additionally, the recall feature may not work if the recipient has already opened the email or if it has been moved to another folder. It’s also worth mentioning that the recall feature is not available in Outlook on the web.
Recalling an email can be a useful feature in Outlook when you realize you have made a mistake or need to make changes to a sent message. By following the step-by-step guide outlined above, you can easily recall an email and take the necessary actions to rectify the situation.
Recalling an Email in Outlook: Step-by-Step Guide
| Step | Action |
|---|---|
| 1 | Open the Sent Items folder in Outlook. |
| 2 | Select the email message that you want to recall. |
| 3 | Open the email message in a new window by double-clicking on it. |
| 4 | Go to the “Message” tab in the top menu. |
| 5 | Click on the “Actions” button in the “Move” group. |
| 6 | Choose the “Recall This Message” option from the dropdown menu. |
| 7 | A pop-up window will appear with two options: “Delete unread copies of this message” or “Delete unread copies and replace with a new message”. |
| 8 | Select your preferred option. |
| 9 | Click “OK” to complete the recall process. |
Things to Consider when Recalling an Email in Outlook
When it comes to recalling an email in Outlook, there are a few key factors to keep in mind. First and foremost, the recall feature only works if both you and the recipient are using Microsoft Exchange or Microsoft 365 within the same organization. This means that if either of you are using different email platforms, the recall will not be successful. So, before attempting to recall an email, double-check that you and the recipient are on the same system.
It’s also important to note that the recall feature is not available for MAPI or POP accounts. If you or the recipient are using these types of accounts, unfortunately, you won’t be able to recall the email. In this case, it’s best to reach out to the recipient directly and explain the situation.
Furthermore, timing is crucial when it comes to recalling an email. If the recipient has already opened the email or if it has been moved to another folder, the recall may not be successful. So, make sure to act quickly and recall the email as soon as you realize the need to do so.
Lastly, it’s worth mentioning that the recall feature is not available in Outlook on the web. If you primarily use the web version of Outlook, you will need to access the desktop application to recall an email. Keep this in mind if you typically rely on the web version for your email management.
FAQ
Can I recall an email in Outlook?
Yes, you can recall an email in Outlook by following a few simple steps.
How do I recall an email in Outlook?
To recall an email in Outlook, open the Sent Items folder, select the message you want to recall, and choose the option to recall the message.
What happens when I recall an email in Outlook?
When you recall an email in Outlook, you can choose to delete unread copies of the message or replace it with a new one.
Does email recall work for all types of email accounts in Outlook?
No, email recall only works for Microsoft Exchange or Microsoft 365 accounts within the same organization. It does not work for MAPI or POP accounts.
What if the recipient has already opened the email or moved it to another folder?
If the recipient has already opened the email or moved it to another folder, the recall may not be successful.
Can I use the recall feature in Outlook on the web?
No, the recall feature is not available in Outlook on the web.
Source Links
- https://support.microsoft.com/en-au/office/recall-or-replace-a-sent-email-8e564127-15a0-4cf6-b974-f2101f5e256e
- https://support.microsoft.com/en-us/office/recall-or-replace-an-email-message-that-you-sent-35027f88-d655-4554-b4f8-6c0729a723a0
- About the Author
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Mark is a senior content editor at Text-Center.com and has more than 20 years of experience with linux and windows operating systems. He also writes for Biteno.com
